Expired RFPs
Request for Qualifications (RFQ) & Proposal: New Track and Field
Dolores School District RE-4A
100 N. 6th St.
Dolores, CO 81323
(970) 882-7255
Dolores School District is soliciting qualified applicants interested in providing a new track and field for Dolores School District located in Dolores, CO.
RFQ/P packets will be available on August 19, 2026 by contacting the Owner’s Representative, ARTAIC GROUP at matt.prinster@artaicgroup.com.
Responses are due by 3:00 PM Mountain Time on September 25, 2026 via electronic submittal.
Provided by: ARTAIC GROUP
Download RFQ/P as a PDF
Drainage Plan PDF
A. Invitation & Procurement Schedule
The Dolores School District (DSD) the “Owner,” hereby invites qualified firm(s), “Candidates” interested in providing a new track and field to submit a response to this Request for Qualifications and Proposal (RFQ/P). The Owner proposes to retain a highly qualified, capable firm(s) to act as the design-build contractor throughout the planning, design and construction of the complete scope of work. Planning and design will start as soon as the winning bidder is chosen, and construction is anticipated to take place from Spring to Summer 2027. DSD anticipates contracting with one firm for the entirety of the project. The contractor and sub consultants will be expected to collaborate in a transparent and efficient manner with the DSD Owner’s Representative, the Artaic Group.
Proposals should be addressed to: Superintendent, Alesa Reed.
Candidates shall deliver 1 electronic copy via email to: matt.prinster@artaicgroup.com
All official communication with Candidates and questions regarding this RFQ/P will be via email to the Owner’s Representative, Artaic Group, at matt.prinster@artaicgroup.com
All Candidate inquiries will be responded to at the same time which will be after the “Clarification Deadline”. Responses to clarifications will be made available by email to all Candidates who request the RFQ/P. Candidates should not rely on any other statements, either written or oral, that alter any specification or other term or condition of the RFQ/P during the open solicitation period. Candidates should not contact any team members or any individual associated with the Owner regarding this RFQ/P or this project.
PROCUREMENT SCHEDULE – SUBJECT TO CHANGE
RFQ/P Available 08.19.2026
Optional Site Visit @ 9am – please RSVP 08.27.2026
RFQ/P Clarification Deadline by 3pm 08.31.2026
RFQ/P Clarification Responses 09.08.2026
RFQ/P Responses DUE 09.25.2026
Candidate Notified of Selection 10.09.2026
SUBMISSION CHECK LIST
A complete submission includes the following:
- Cover Letter & Firm Overview
- Qualifications of Proposed Team
- Similar Project Experience
- Overview of your design and construction process
- Project Schedule and Estimate
- References
CONTRACT FORMAT
The contract format for this project will be a modified AIA A133-2019.
B. Owner and Project Information
Owner Background
The Dolores School District RE-4A has served the Dolores area since 1930. The schools are located within the Town of Dolores (Population 885), but the District’s boundaries extend well into Montezuma County. The Dolores School District is located in rural Southwest Colorado. Our district is well regarded in the county, drawing strong interest in open enrollment, with about 40% of our students coming from outside the district. We are proud of our rich heritage in farming, ranching, construction, and tourism, which reflects the beautiful Native American history found throughout our county.
We have three schools located on a single campus. The elementary school is situated on the west end, while the secondary schools are on the east side. These buildings are connected by a shared cafeteria space. Additionally, we have a preschool affiliated with our district, located one block east.
Dolores Schools has a long-standing tradition and reputation for promoting and celebrating the whole child: students who excel academically, participate actively in athletics, engage in creative and practical arts, serve their community, and demonstrate strong character qualities. Dolores School District has a vibrant preschool program that began in 1985 and continues to see yearly increases.
The school campus, located at 1301 Central Ave, Dolores, CO 81323, historically experiences flooding problems, specifically on the north area (including the football field). In 2025, we received grant funding and hired Goff Engineering to design stormwater drainage improvements to the back half of our campus. These stormwater improvements were designed with consideration to a new track and field, and construction is underway by a separate contractor. Upon completion in fall 2026, these drainage improvements will help shed water in the appropriate manner and should not be altered during the construction of a new track and field. The drawings for the Storm Hazard Mitigation Project are attached to this packet for reference.
Project Description
- “Base Bid” Scope (please itemize all)
- New CHSSA approved track
- 6-lane with 8-lane straightaway
- Interior curb and drainage
- High jump area
- Discus area
- Long jump runway and pits
- New Natural Turf (Sod) Football Field
- Sized and striped for 8 man football, with the ability to change to 11 man in the future.
- Reuse existing light poles andscoreboard.
- Relocating existing football goal posts
- Reuse existing field structures (bleachers, announcer booth)
- All irrigation installed and tied into the schools existing irrigation system
- DSD would like a holding tank for the well, or can purchase another water tap from the Town
Alternate Scopes (please itemize all)
- Add New scoreboard
- Add New Light Poles and light fixtures
- Add New football goal posts
- Add high jump, discus, hurdles equipment.
- Deduct to switch from sod to hydroseed (please also specify approximate change in schedule)
- Deduct field, just relocate goal posts and patch sod so that existing field fits within new track.
1. BIDDING PHASE AND DESIGN KICK OFF
The selected Candidate, upon selection notification, will assist DSD in finalizing the Alternate selections and design, in order to support a summer 2027 construction period.
2. CONSTRUCTION
Construction should commence as soon as reasonably possible in 2027, to support completed track and field by August 1, 2027.
3. CLOSE OUT & WARRANTY
The Candidate shall hold a punchlist walk with the Owner to identify any unfinished items prior to Substantial Completion. The Candidate will provide the Owner with all O&M and warranty materials in a timely manner.
C. Submittal Requirements
Candidates shall respond to each item noted below. Please limit response information to relevant information only.
1. COVER LETTER / FIRM OVERVIEW
– Please include number of years in business, location of office, size of staff, any claims or lawsuits your firm has had in the past 10 years.
2. QUALIFICATIONS OF PROPOSED TEAM
- Provide organizational chart for your proposed team
- Provide resumes, roles and responsibilities for each team member
- Please note proposed key team members are expected to be involved throughout the life of the projects and may not be changed without written authorization from the Owner
3. SIMILAR PROJECT EXPERIENCE
- Provide project profiles for up to five similar projects in progress or completed by your firm. Please note if any highlighted projects are K-12 design-build. Please include the following:
- Project(s) Description
- Approximate Project Cost(s)
- Overall schedule
- Any unique project considerations
4. OVERVIEW OF DESIGN AND CONSTRUCTION PROCESS
- Please tell us how you plan to take this project from conception to closeout.
- Include details about your design process, including but not limited to
- Owner design approvals
- Managing alternates
- Submittals
- Permitting
- Include details about your design process, including but not limited to
- Tell us about your preconstruction and construction processes, including but not limited to
- Finalizing bids and contract price.
- What will your construction mobilization look like?
- How do you manage quality control?
- Share your closeout process, including but not limited to
-
- What is your punchlist process?
- How do you manage warranty calls?
- What do you typically provide for closeout documents?
- Outline typical workmanship and manufacturer warranties
-
5. PROVIDE A DETAILED PROJECT SCHEDULE AND BUDGET
- PROVIDE AN ITEMIZED BID FOR EACH ITEM LISTED IN THE SCOPE OF WORK SECTION ABOVE
- PROVIDE OVERALL PROJECT SCHEDULE STARTING WITH CONTRACT NEGOTIATION, THROUGH CLOSEOUT AND WARRANTY.
6. REFERENCES
Provide up to five (5) references from school projects completed or begun within the past 5 years by your firm with contact information, along with a project description. The Owner reserves the right to check additional references beyond those provided in the submittal.
SUBMITTAL SCORING MATRIX
| Submittal Section | Points |
| COVER LETTER & FIRM INFORMATION | 10 |
|
QUALIFICATIONS OF PROPOSED TEAM, SIMILAR PROJECT EXPERIENCE |
25 |
| PROPOSED DESIGN AND CONSTRUCTION PROCESS | 25 |
| PROJECT SCHEDULE AND BUDGET | 30 |
| REFERENCES | 10 |
D. Provisions
ACCEPTANCE AND REJECTION
The Owner reserves the right to request additional information which, in the Owner’s opinion, is necessary to ensure that the Owner has complete information with regard to the Professional Service Provider’s competence, business organization, and financial resources to assist in determining if the Professional Service Provider is qualified.
The Owner reserves the right (a) to terminate the Request for Proposals process at any time; (b) to reject any or all proposals; and (c) to waive formalities and minor irregularities in the proposals received. The Owner reserves the right to reject any and all proposals in response to this Request for Proposal that are deemed not to be in the Owner’s best interests. The Owner further reserves the right to amend this Request for Proposal at any time and will notify all recipients accordingly.
RFQ/P SUBMISSION INFORMATION
Electronic proposals due at the specified date and time must be received by the listed parties by that date and time to receive consideration. Electronic proposals received after the specified date and time are considered late and will likely be rejected.
The Owner is not responsible for cost incurred in preparation of this proposal. Proposals will not be returned and become the property of the Owner once submitted. By submitting a proposal all Candidates agree to the terms and conditions of this RFQ/P and the RFQ/P will become part of the awarded Candidates contract. The Owner and the Owner’s legal council will review the agreement and negotiate terms prior to commencement of work.
Candidates acknowledge all submissions to this RFQ/P may be subject to the Colorado Open Records Act (CORA).
Addenda may be issued for this RFQ/P. All candidates that request the RFQ/P will be emailed any addenda information. It is assumed by the Owner any candidate providing a submission is responsible for receiving and reviewing all information provided by addenda.
E. INSURANCE
The Professional Service Provider(s) shall provide insurance coverage for the Project which shall not be less than the amounts listed below; such insurance coverage shall include professional liability, general liability, automobile liability and workers’ compensation. Insurance shall be maintained in full force and effect during the performance of the work, at the Candidate’s own expense:
A. Worker’s Compensation
Workers’ compensation insurance as required by state statute, and employers’ liability insurance covering all District employees acting within the course and scope of their employment.
B. General Liability
Commercial general liability insurance covering premises operations, fire damage, independent contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows:
i. $1,000,000 each occurrence;
ii. $1,000,000 general aggregate;
iii. $1,000,000 products and completed operations aggregate; and
iv. $50,000 any 1 fire.) $1,000,000 products and completed operations aggregate; and (d) $50,000 any one fire.
If any aggregate limit is reduced below $1,000,000 because of claims made or paid, Professional Service Provider(s) shall immediately obtain additional insurance to restore the full aggregate limit and furnish to District a certificate or other document satisfactory to District showing compliance with this provision.
C. Automobile Liability
Automobile liability insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit of $1,000,000 each accident combined single limit.
D. Additional Insured
District shall be named as additional insured on all Commercial General Liability and Automobile Liability Insurance policies (leases and construction contracts require additional insured coverage for completed operations on endorsements CG 2010 11/85, CG 2037, or equivalent)required of Grantee and any Subgrantees hereunder.
E. Cancellation
All commercial insurance policies shall include provisions preventing cancellation or nonrenewal, except for cancellation based on non-payment of premiums, without at least 30 days prior notice.
F. Subrogation Waiver
All commercial insurance policies in any way related to this program shall include clauses stating that each carrier shall waive all rights of recovery, under subrogation or otherwise, against the District, its agencies, institutions, organizations, officers, agents, employees, and volunteers.
– – End of Dolores School District Track and Field RFQ/P – –
Request for Qualifications (RFQ) & Proposal: Elementary Playground Structure
Dolores School District RE-4A
100 N. 6th St., Dolores, CO 81323
1. Introduction & Project Description
The Dolores School District RE-4A is soliciting qualifications and proposals from experienced firms to procure and install a new elementary school playground structure. This project is a key component of our ongoing campus safety and renovation efforts. The new structure will be located behind the elementary school, replacing or augmenting existing facilities to provide a safe, engaging, and developmentally appropriate play space for our students. Please refer to the attached drawing exhibit (orange area) to locate the structure.
2. Scope of Work
The selected vendor will be responsible for:
- Design and Procurement: Providing a high-quality playground structure that meets all current safety standards (CPSC, ASTM).
- Installation: Professional installation of the structure and required safety surfacing.
- Maintenance: Long-term durability is a priority;
- 3. Submission Timeline
Interested parties must adhere to the following schedule:
| Milestone | Date |
| Questions Due | By April 20 2026 |
| Optional Site Walk | April 20, 2026 |
| Closed Bids Due | April 27, 2026 |
3. Submission Requirements
Proposals must be submitted in a sealed envelope addressed to the Dolores School Board. Your submission should include:
- Letter of Interest: A brief introduction to your firm and interest in the project.
- Qualifications & Experience: A detailed list of similar public school playground projects completed in the last five years.
- Proposed Design: Conceptual drawings or catalog specifications for the proposed structure.
- Detailed Fee Proposal: A comprehensive breakdown of all costs, including equipment, shipping, and installation.
- Warranty Information: Please include any information regarding workmanship and equipment warranties, and outline how service & maintenance requests are processed.
- References: Contact information for at least three previous school district clients.
- Lead Time Information: We would like to have this structure installed by the first day of school in August. Please include any equipment lead times and a statement on whether this timeline is achievable.
4. Insurance Requirements
The successful bidder must provide proof of insurance meeting the following minimum limits:
- Workers’ Compensation: $1,000,000 per accident.
- General Liability: $1,000,000 per occurrence / $1,000,000 aggregate.
- Comprehensive Automobile Liability: $1,000,000 per occurrence.
Contact Information
For questions or to schedule a site walk, please contact:
Alfonso Goad, Facilities Director
Phone: 970 560 0624
Email: agoad@dolores.k12.co.us
Alesa Reed, Superintendent
Phone: 970-882-7255 Ext. 5050
Email: areed@dolores.k12.co.us
Deadline: October 8, 2024 at 4pm
The Dolores School District: Middle and High School Renovation and Addition
Dolores School District is soliciting qualified applicants interested in providing Owner’s Representative services for their Middle and High School Renovation and Addition project in Dolores, CO.
RFQ/P packets are available as of September 19, 2024 by emailing areed@dolores.k12.co.us and copying callen@dolores.k12.co.us.
Responses are due on Tuesday, October 8th, 2024 at 4pm
Item 2: EXTERIOR BAGHOUSE DUST COLLECTION SYSTEM
Deadline: October 7, 2024
Dolores School District Re-4A is requesting a Quote (RFQ) for: Exterior Baghouse Dust Collection System for Dolores Secondary School.
Dolores School District RE-4
PO Box 727
100 N 6th St.
Dolores, CO 81323
970 882 7255
Deadline: October 8, 2024 at 4pm
The Dolores School District: Middle and High School Renovation and Addition
Dolores School District is soliciting qualified applicants interested in providing Owner’s Representative services for their Middle and High School Renovation and Addition project in Dolores, CO.
RFQ/P packets are available as of September 19, 2024 by emailing areed@dolores.k12.co.us and copying callen@dolores.k12.co.us.
Responses are due on Tuesday, October 8th, 2024 at 4pm
Item 2: EXTERIOR BAGHOUSE DUST COLLECTION SYSTEM
Deadline: October 7, 2024
Dolores School District Re-4A is requesting a Quote (RFQ) for: Exterior Baghouse Dust Collection System for Dolores Secondary School.
Dolores School District RE-4
PO Box 727
100 N 6th St.
Dolores, CO 81323
970 882 7255
OVERVIEW
This Request for Proposal (RFP) is being used to obtain proposals to draft and provide full professional surveys of district properties. The purpose is to produce survey details and get questions answered in regard to boundary lines and any topographic design needs.
Requirements
Vendors must provide brief, clear, and concise responses to the following requirements.
- Display of boundaries on each property
- Perform ALTA, ILC and Topographic design surveys
- Confirm Assessor information and any annexing information
- Other services typically performed for such a task
RFP Schedule
- RFP Issued: December 15, 2022
- Optional Tour of Property: as requested
- Proposals Due: January 12th, 2023
- Sealed Bids Opened: January 13th, 2023
Please submit sealed bids to:
Dolores School District Re-4A
ATTN: SEALED RFQ SURVEY
P.O. Box 727
100 N. 6th Street
Dolores, CO 81323
Contact Info:
Doreen Jones, Finance Director
phone: (970) 882-7255
email djones@dolores.k12.co.us